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Best Laptop for Transcription

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Welcome to this guide on choosing the best laptop for transcription! If you are a transcriber, you are no doubt familiar with how important having the right laptop is to your day-to-day work. It’s not possible to simply use any laptop; transcribers need a laptop that is optimized for the job. In this guide, we will discuss 8 of the best laptops for transcription, ranging in price from $500 to $1700.

Let’s talk about why these laptops are ideal for transcribers and weigh up the pros and cons of each one. Then, we’ll give you a buying guide to help you make the right purchase. We want to make sure you have all the info you need to make an educated decision when it comes to getting the best laptop for your transcription work.

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Image Name Features Price
Apple 2022 MacBook Air Processor: Apple M2 Chip
Storage: 512GB SSD
Screen: 13.6” Retina
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ASUS VivoBook S15 S533 Processor: Intel Core i5-1135G7
Storage: 512GB SSD
Screen: 15.6” FHD
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Acer Aspire 5 A515-57-53T2 Processor: Intel Core i5-1235U
Storage: 512GB NVMe SSD
Screen: 15.6” FHD IPS
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ASUS ROG Zephyrus Processor: AMD Radeon RX 6700S
Storage: 1TB PCIe SSD
Screen: 14” WQXGA 120Hz
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Lenovo Yoga C930 2-in-1 Processor: Intel Core i7-8550U
Storage: 512GB PCIe SSD
Screen: 13.9” FHD Touchscreen
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Acer Predator Triton 500 SE Processor: Intel Core i7-11800H
Storage: 1TB SSD
Screen: 16″ QHD+
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2022 Newest HP Envy x360 Processor: AMD Ryzen 5 5625U
Storage: 512GB SSD
Screen: 15.6” FHD Touchscreen
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Dell XPS 13 9380 Processor: Intel Core i7-8565U
Storage: 512GB SSD
Screen: 13.3″ 4K UHD IPS
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  • Premium Pick

    Apple 2022 MacBook Air

    Best-Laptop for-Transcription
    • Processor: Apple M2 Chip
    • RAM: 8GB
    • Storage: 512GB SSD
    • Screen: 13.6” Retina
  • Best Value

    ASUS ROG Zephyrus

    Best-Laptop for-Transcription
    • Processor: AMD Radeon RX 6700S
    • RAM: 24GB
    • Storage: 1TB PCIe SSD
    • Screen: 14” WQXGA 120Hz
  • Best Value

    2022 Newest HP Envy x360 2-in-1

    Best-Laptop for-Transcribers
    • Processor: AMD Ryzen 5 5625U
    • RAM: 16GB
    • Storage: 512GB SSD
    • Screen: 15.6” FHD Touchscreen

Our Recommendations

1. Apple 2022 MacBook Air

Best for Pro Transcription

  • Processor: Apple M2 Chip
  • RAM: 8GB
  • Storage: 512GB SSD
  • Screen: 13.6” Retina

The 2022 MacBook Air from Apple is great for professional transcribers. Its 13.6″ Liquid Retina display has a whopping 500 nits of brightness plus P3 wide color for a great picture. Plus, the processor is super fast and reliable, so multitasking and completing your work won’t be an issue. Not to mention, you won’t have to stress about plugging in the laptop all day with its long-lasting battery.

The Apple 2022 MacBook Air boasts the next-generation 8-core CPU, up to 10-core GPU, and generous 24GB of unified memory, the MacBook Air is capable of taking on even the most demanding tasks with ease. Whether you’re looking to translate audio or type documents, the MacBook Air will offer you a truly exceptional experience.

The Apple 2022 MacBook Air is the perfect device for transcription. With 8GB of RAM and a 512GB solid-state drive, this laptop provides enough power to multitask and store large amounts of data. The slim and lightweight design makes it easy to transport, so you can take it with you on the go.

The Apple laptop boasts a Retina display and True Tone technology providing high-definition visuals, as well as a Force Touch trackpad for increased precision and pressure-sensing capabilities. It also features the latest macOS operating system, affording users the most up-to-date features and security updates. This laptop is an ideal choice for professionals requiring both performance and portability.


  • Fast performance with Apple’s M2 Chip
  • Backlit keybaord
  • Lightweight
  • Thunderbolt 4 supports external monitor
  • Solid battery life
  • Easy to carry


  • Lack of ports
  • Support only one monitor

2. ASUS VivoBook S15 S533

Best Affordable for Transcriptionists

  • Processor: Intel Core i5-1135G7
  • RAM: 8GB
  • Storage: 512GB SSD
  • Screen: 15.6” FHD

If you’re a transcriber on a budget, the ASUS VivoBook S15 is the perfect laptop for you. It’s powered by an Intel Core i5-1135G7 Quad Core Processor with up to 4.70 GHz max speed, plus an Integrated Intel Iris Xe Graphics G7 graphics card that takes care of all your transcribing needs. And with a backlit keyboard and full HD display, accuracy and comfort are no problem. Plus, its slim design and lightweight chassis make it easy to take with you wherever you go. And, best of all, it’s super affordable. The ASUS VivoBook S15 is the ideal choice for transcribers who want a reliable laptop without spend too much money.

If you’re a transcriptionist, the ASUS VivoBook S15 is the laptop for you. With its 15.6″ Full HD NanoEdge display, you’ll get an amazing 86% screen-to-body ratio giving you plenty of room to view your documents. Plus, you’ll be able to see everything in super sharp detail thanks to its Full HD resolution. This laptop was made with typing in mind, so you can work quickly and accurately without any display issues.

The ASUS VivoBook S15 is a great, budget-friendly laptop. it’s equipped with 8GB DDR4 RAM and 512GB PCIe SSD which makes multitasking a breeze for transcription work. It’s slim and lightweight, perfect for on-the-go professionals, and it’s got a whole host of ports and connectivity options, making it easy to transfer data and hook up to other devices. You get all the features and performance you need in an affordable and reliable package.

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As we discuss ports above, it features the USB-C 3.0 port, two USB-A 3.0 ports, two USB-A 2.0 ports, one HDMI port, one microSD card reader, and one headphone/microphone jack. This laptop provides the perfect balance of performance and portability, enabling you to work, play and connect with ease.


  • Budget friendly
  • Provide good value for money
  • Backlit keybaord
  • Fingerprint reader
  • Lightweight construction


  • Battery life So-so

3. Acer Aspire 5 A515-57-53T2 Slim

Best Budget-Friendly

  • Processor: Intel Core i5-1235U
  • RAM: 8GB
  • Storage: 512GB NVMe SSD
  • Screen: 15.6” FHD IPS

The Acer Aspire 5 is the ideal laptop for everyday tasks and it’s fast and smooth with an Intel Core i5-1235U processor that makes it a breeze to transcribe audio to text. Plus, it’s slim and lightweight, so it’s easy to take with you wherever you go. The 15.6″ Full HD IPS display has a huge 81.18% screen-to-body ratio and a 16:9 aspect ratio, plus slim bezels for an immersive viewing experience. It’s great for transcribing documents and notes thanks to the generous screen size and you’ll be able to see everything you need at a glance, so you can get the job done quickly.

The Acer Aspire 5 is a fantastic budget laptop for transcriptionists. It boasts a variety of features, including 8GB DDR4 and 512GB NVMe SSD, making it an affordable option for those who require dependable performance. Additionally, this laptop is equipped with Acer’s Purified Voice technology, which allows for improved digital signal processing to reduce background noises and improve transcription accuracy. This makes communications and transcription tasks much clearer and precise.

The Acer Aspire 5 offers awesome connection options, including a USB Type-C (Thunderbolt Port port) USB 3.2 Gen 2 for DisplayPort and charging and three USB 3.2 Gen 1 ports, plus an HDMI 2.1 port with HDCP support, a headphone/microphone port and an Ethernet port. It also has integrated Intel Iris Xe Graphics G7 graphics for great visuals and performance. Plus, it’s got a backlit keyboard and long-lasting battery life to make it ideal for work or play.


  • Budget friendly
  • Nice performance
  • Thunderbolt 4
  • USB-C utilized for charging and external monitor
  • Comfortable keyboard
  • Backlit keyboard
  • Windows 11
  • Satisfy cooling system


  • No SD card slot
  • Speakers quality So-so
  • No Touchscreen

4. ASUS ROG Zephyrus

Best for Professionals

  • Processor: AMD Radeon RX 6700S
  • RAM: 24GB
  • Storage: 1TB PCIe SSD
  • Screen: 14” WQXGA 120Hz

If you’re a multitasker, transcriptionist, or gamer, the ASUS ROG Zephyrus is just the laptop for you. Boasting the latest AMD Ryzen 9 6900HS processor, it’s got 8 cores and 16 threads of power, making it great for fast and efficient transcription work. Transform your audio into text format in no time with this blazing-fast processor, and handle the toughest tasks with ease. You’ll get super fast performance and no lag when gaming or multitasking, so it’s a great choice for professionals looking for a power-packed, speedy machine.

The ASUS ROG Zephyrus is ideal for those seeking a comprehensive gaming and transcription experience. Equipped with a 14″ WQXGA display boasting a 120Hz refresh rate, it ensures smooth and responsive performance. Additionally, its ultra-bright 500 nits display offers a 2560×1600 resolution and wide viewing angle for an immersive experience with crystal clear visuals. The 16:10 aspect ratio allows for optimal use of the display for work and gaming.

The ASUS ROG Zephyrus is the perfect laptop for transcribers who take part in graphically intensive activities such as gaming, video editing and more. Featuring an AMD Radeon RX 6700S 8GB GDDR6 graphics card, this laptop is capable of meeting the demands of any task. With the ASUS ROG Zephyrus, transcribers can enjoy smooth performance for gaming, transcribing, and video editing.

This laptop comes with two USB 3.2 Gen 2 Type-C ports, two USB 3.2 Gen 2 Type-A ports, a microSD card reader, and a headphone/microphone jack, making it super easy to connect all the accessories you need. Plus, the USB-C ports let you hook up an external monitor and charge your laptop at the same time.


  • Solid performance
  • Smooth refresh rate
  • 16:10 aspect ratio
  • Decent graphics performance
  • Great for resource-intensive tasks
  • Compact size
  • Satisfactory battery life
  • RGB keyboard


  • Webcam quality So-so
  • Slightly heatup while heavy usage

5. Lenovo Yoga C930 2-in-1

Best 2-in-1 for Transcription

  • Processor: Intel Core i7-8550U
  • RAM: 12GB
  • Storage: 512GB PCIe SSD
  • Screen: 13.9” FHD Touchscreen

The Lenovo Yoga C930 is a great laptop for transcription, with its 13.9″ Full HD touchscreen display with 1920 x 1080 resolution, IPS tech and LED backlight. You’ll be able to see documents crystal-clear when editing and transcribing, and the laptop is designed to be super portable and convenient. With Intel UHD Graphics 620 integrated, you’ll get superior visuals and a great writing experience.

The Lenovo Yoga C930 is the perfect choice for a reliable, high-performance laptop. It features an Intel Core i7-8550U processor with an ultra-low-voltage, 4-core, 8-way processing, and Intel Turbo Boost technology to keep up with your multitasking needs. This powerhouse processor can handle all of your work software and gets your tasks done quickly and smoothly.

The sleek and stylish design of the Lenovo Yoga C930 laptop makes it the perfect choice for professionals who need to balance performance and entertainment. Equipped with the latest technology and features, this laptop ensures maximum productivity and enjoyment.

The Lenovo Yoga C930 is an ideal choice for transcribers due to its 12GB DDR4 and 512GB PCIe SSD memory and storage capabilities. The 360-degree hinge allows users to utilize the laptop in any orientation, while the sound bar with Dolby Atmos Speaker System produces an impressive and immersive audio experience. The laptop boasts up to 11 hours of battery life, making it an ideal device for transcription usage on-the-go. Overall, the Lenovo Yoga C930 is an optimal solution for transcribers.

With two Thunderbolt 3 ports, a USB 3.1 Gen 2 port, and a headphone/microphone jack on this laptop, you can easily connect your external monitor via Thunderbolt for an immersive media experience.

6. Acer Predator Triton 500 SE

Best for Heavy Transcribers

  • Processor: Intel Core i7-11800H
  • RAM: 32GB
  • Storage: 1TB SSD
  • Screen: 16″ QHD+

The Acer Predator Triton 500 SE is an ideal choice for professional transcribers requiring a high-performance laptop for their work. Powered by an Intel Core i7-11800H Octa Core 2.3GHz Processor (with a maximum frequency of 4.6 GHz, 24MB Cache, 8-Cores), this laptop provides ample speed and performance. The NVIDIA GeForce RTX 3060 6GB GDDR6 dedicated graphics ensures great gaming performance and visuals.

The Acer Predator Triton 500 SE offers a sleek and stylish design that will make any professional look and feel their best. Equipped with a powerful processor and graphics, this laptop is the ideal choice for the professional transcriber.

The Acer Predator Triton 500 SE is built for serious multitasking and power-hungry tasks. Its 32GB DDR4 RAM and 1TB PCIe SSD give you lightning-fast speed and huge storage, so you can run multiple programs at once without any slowdown. The 1TB of storage is ideal for transcriptionists and other professionals who need lots of room to store data.

This laptop equipped with a 16″ Wide WQXGA display provide you 2560×1600 resolution and 500nits of brightness, you’ll enjoy vibrant visuals and eye-popping graphics. The 165Hz refresh rate ensures smooth and responsive, while the thin bezel design provides a sleek and modern look.

This laptop is equipped with dual Thunderbolt 4 USB-C ports, one USB 3.1 Type-C Gen 2 port, Micro SD Reader, a headphone/mic combo jack, plus an Ethernet Port and an HDMI port you’ll be covered for all your connection needs. Boasting a strong performance and an impressive battery life, the Acer Predator Triton 500 SE makes for the perfect laptop for transcription.


  • 16” screen with 165Hz refresh rate
  • High graphics performance
  • RTX 3060
  • RGB Backlit keyboard
  • Decent battery life
  • Fingerprint scanner


  • No supprot charging via USB Type-C

7. 2022 Newest HP Envy x360 2-in-

Best Portable for Transcribers

  • Processor: AMD Ryzen 5 5625U
  • RAM: 16GB
  • Storage: 512GB SSD
  • Screen: 15.6” FHD Touchscreen

If you’re looking for a laptop for transcription, the 2022 Newest HP Envy x360 is the perfect pick. It’s thin, light and powerful and comes with a 15.6″ Full HD resolution of 1920 x 1080 widescreen LED backlit IPS with 82.58% screen-to-body, 16:9 aspect ratio and narrow bezels. Plus, the touchscreen support makes using it really intuitive, so you can get the most out of it whether you’re working from home or on the go. In other words, this laptop is an ideal choice for transcription.

If you need a laptop for transcription work, check out the 2022 Newest HP Envy x360. It’s ultra-modern and packed with features to give you an amazing experience. With 16GB RAM and a 512GB PCIe SSD, it’ll give you super-fast and reliable performance, so you can stay ahead of the competition.

This machine has got a ton of power with the AMD Ryzen 5 5625U processor. You’ll get fast performance with a base frequency of 2.3GHz and Turbo Boost technology taking it up to 4.3GHz.

This 2-in-1 laptop is perfect for transcribers who need the convenience of a laptop and tablet. With its 360 degree hinge you can quickly and easily switch between laptop and tablet modes. The touchscreen feature is awesome for using handwriting recognition software or jotting down notes in tablet mode.

It comes with two USB Type-C ports and two USB Type-A ports, so you can easily connect whatever devices you need. Plus, there’s an HDMI 2.1 port and SD card reader, so you can get connected to external displays and other peripherals with no problem. And, it has Windows 11 installed, so you get all the newest features and heightened security.


  • Durable design
  • 360° (Convertible into tablet)
  • Sleek and smooth build
  • Touchscreen
  • Stylus Included
  • Decent Performance
  • Backlit and Numeric pad keyboard


  • Display quality So-so
  • If you using CD/DVD, then this laptop not comes with CD/DVD tray.

8. Dell XPS 13 9380

Best Compact for Transcription

  • Processor: Intel Core i7-8565U
  • RAM: 16GB
  • Storage: 512GB SSD
  • Screen: 13.3″ 4K UHD IPS

If you’re a transcriber who needs top-notch performance and reliability, the Dell XPS 13 9380 is worth checking out. Featuring an Intel Core i7-8565U processor, you can expect ultra-fast computing speeds for accurate audio and video transcription. Plus, the powerful battery keeps you working for longer without having to recharge. Also, this laptop is slim and lightweight for easy portability. All in all, the Dell XPS 13 9380 is a great choice for the modern transcriber.

The Dell XPS 13 9380 is an ideal laptop for individuals seeking an ultra-compact device to complete their typing, transcription, and other tasks. Despite its 11-inch form factor, this laptop boasts a 13.3″ screen, achieving an impressive screen-to-body ratio of 80.7%. To enhance the visual experience even further, the XPS 13 9380 can be equipped with a 4K Ultra HD resolution display. Boasting a powerful processor, extensive storage, and an ultra-slim form factor, the Dell XPS 13 9380 offers maximum performance in a minimum footprint.

The Dell XPS 13 9380 is an excellent choice for transcriptionists, boasting 16GB of RAM for seamless multitasking and 512GB of SSD storage for dependable storage of essential documents and projects. The 16GB RAM allows for the running of multiple programs and applications without compromising performance, while the 512GB SSD offers ample storage space for the safeguarding of your transcribed documents.

This laptop has two Thunderbolt 3 USB Type-C ports, one USB-C 3.1 Gen 2 port, a MicroSD card reader, and a headphone/microphone jack – making it super easy to hook up to your other devices.

Buying Guide

Consider speed and processing power

When picking out a laptop for transcription, it’s key to think about speed and power. It’s best if the processor is an Intel Core i5 or even better an i7. Going for a laptop with a processor that’s too weak will drag down the speed and accuracy of your transcriptions. But if you get a laptop with a more powerful processor, you’ll be able to use transcription software and other apps to get things done faster and with more precision.

A laptop with a faster processor can offer significant time-saving advantages. While working on other tasks, you can have software transcribe audio or video files in the background. Moreover, such a laptop is able to process large files quickly and smoothly, enabling you to enjoy the full range of sound or video without any lag or choppiness.

Ensure sufficient storage capacity

For transcriptionists, storage capacity is an important factor when buying a laptop. A 256GB hard drive should suffice for those who perform medium-level transcription, but if you handle a lot of transcription tasks, then the 512GB drive is the ideal option. This will ensure that you have enough room to store your transcription work and won’t have to worry about exhausting your storage space.

If you’re needing a laptop for multiple purposes, like gaming and streaming, it’s best to get one with a larger capacity drive. Nowadays, you can get a laptop that has up to 1TB of storage, but it more will cost you. Experienced transcriptionists should consider getting a laptop with 512GB to make sure they have enough space for their work.

Evaluate audio quality

When choosing a laptop for transcription purposes, evaluating audio quality is key! We’ve compiled a list of the best laptops for transcription so you can trust that the audio quality is top-notch. What makes a laptop’s audio quality great? It all comes down to the sound card and speakers. The sound card is what provides that clean, clear sound with minimal distortion and the speakers enable you to actually listen to the audio. Both components must be of superior quality in order to guarantee the accuracy of your transcription!

Additionally, laptop microphones can also be used for transcription, and the quality should be taken into consideration as well. Good quality laptop microphones can reduce background noise and pick up even the softest of sounds. The laptop should also have the latest version of audio drivers and software installed in order to make sure the audio quality is up to par. All these factors should be taken into account when evaluating the audio quality of a laptop for transcription.

Consider battery life and portability

When it comes to finding the perfect laptop for working from home, two things stand out – battery life and portability. After all, you don’t want to be constantly plugging and unplugging! That’s why it’s vital to make sure the laptop you choose has a solid battery life. It’s also key to make sure it’s lightweight and easy to transport and you’ll thank yourself later when you have to move around with it for transcription duties.

Our list of picks includes the Apple 2022 MacBook Air, Dell XPS 13 9380, and Lenovo Yoga C930 are all excellent options. The MacBook Air is renowned for its impressive battery life, making it perfect for transcription. The Dell XPS 13 9380 is great for transcription too, since it’s lightweight and easily portable. And if you want a 2-in-1 laptop, the Lenovo Yoga C930 is a great choice; its battery life and portability make it stand out from the rest.


If you're looking to get into transcription, you'll need a laptop or computer. Laptops offer lots of flexibility; they're portable so you can work on the go, plus you can store and access your documents quickly and easily. Make sure your laptop has enough processing power too; a good processor and enough RAM will make sure you can handle all transcription tasks. Transcription is an important part of many businesses, from medical to legal and beyond.
If you're thinking about becoming a transcriptionist, there's some gear you'll need to get the job done right. Obviously, you'll need a computer. Get one that can handle transcription software and has enough storage to save your files. For your own comfort and to prevent injury, you'll want a comfy chair with good ergonomics. You'll also need a good pair of headphones with noise-cancellation features so you can hear the audio clearly. Transcriptionists transcribing from audio files require a foot pedal in order to control the speed and volume of the audio. Additionally, a transcription program is needed to edit and format documents. Several programs exist on the market, some of which are free, so it is recommended to research which one best suits the individual's requirements.
When selecting a laptop for transcription, there are several essential features to take into account. First, it is crucial to evaluate the size of the laptop. A lightweight and compact design with a enough size display is ideal in order to maximize comfort and convenience while working. Secondly, one should look into the processor speed and RAM of the laptop. A laptop with a fast processor and generous amount of RAM will provide a seamless and rapid transcription experience. Thirdly, it's essential to consider the battery life of the laptop you choose. Aim for a laptop that offers a long battery life so you won't be interrupted mid-task. Additionally, assess the keyboard of the laptop, look for one with a comfortable and responsive design that allows you to type quickly and accurately. Finally, you should consider the storage capacity of the laptop. Make sure you have enough space to store your transcripts, software, and any other files you may need. Taking all of these features into consideration will help you select a ideal laptop.