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How to Become Proficient in Microsoft Office

Why Should I Learn Microsoft Office?

Microsoft Office is a set of computer program software that used for word processing, spreadsheets, graphics, creating presentations and database management. It comes with many applications such as Word, PowerPoint, Excel and OneNote.

Learning Microsoft Office is good for you because it is essential software for any business and home and many employees hire every year to create databases and data entry using Microsoft Office.

The most popular application in Microsoft Office is Word and this is also easy to learn, many users learn the basics of Microsoft Word on their own.

How to Become Proficient in Microsoft Office

Microsoft Office is a program that used by millions of people around the world. Whether you are in school, office worker, or businessman, Microsoft Office is a powerful tool that can used to make your life easier. There are many different ways to become proficient in Microsoft Office which I explain below.

Learn Basics of Microsoft Office

When you start to learn Microsoft Office then you need to start from the basics, because if you do not understand the basics tools of MS Office then may be difficult for you to become proficient in Office.

Most tools and settings in MS Office are the same in every application such as font settings, alignments and many other settings.

Insert Images, Edit and Create Documents, Font Settings, Add Watermark and other basics tools learn first in Microsoft Office because these tools help you to create a basic document in Word, Excel and PowerPoint.

Enroll Course

Enroll course online or offline is a good option for you to become proficient in MS Office and there are many free courses available that teach you how to use Microsoft Word, Excel, and PowerPoint. Free and paid courses are available in the market to enhance skills or learn the basics of Office. You can also take classes from your friends and family members who have great expertise in Microsoft Office.

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Learn Advance Tools

After learning of basics of Office, you need to learn advanced tools and become expert in MS Office because without learning advanced tools you can’t become proficient in MS Office.

Remember Shortcut Keys

It is important to remember the shortcut keys of Microsoft Office so you can quickly edit your documents and save your time. These shortcut keys make your job a lot easier and increase your productivity. It also plays a vital role to enhance your skills in Microsoft Office.

Here are the 15 most commonly used shortcut keys for Microsoft Office:

CTRL + CCopy
CTRL + YRepeat Action
CTRL + BBold
CTRL + UUnderline
CTRL + Z Undo
CTRL + V Paste
CTRL + FFind text in document
CTRL + WClose Document
CTRL + OOpen New Document
CTRL + PPrint Document
CTRL + HReplace
CTRL + NCreate New Document
CTRL + SSave Document
CTRL + ASelect all content

Why is Microsoft Office So Important?

Microsoft Office is so important because it is widely used software in the world. Millions of people use Microsoft Office every day to create documents, spreadsheets and presentations. If you are a student or business person who uses a computer for work then Office is very important for you because it helps you to create assignments and databases.

Microsoft Office is important for businessmen, companies and individuals because there are the most important tools available in Microsoft Office and learn MS Office is beneficial for you. It creates millions of jobs annually with a decent salary.

The Fastest Ways to Learn Microsoft Office

Microsoft Office is great option to get work done in the office or at home. The only problem is that it can be difficult to learn Microsoft Office. Luckily, there are a few ways to learn Microsoft Office quickly and easily.

It is widely used software in the world and there are many ways to learn it. One way is to read articles on the website. The second way is YouTube videos that teach you how to use Microsoft Office. A third way is to purchase and watch a tutorial DVD. The fourth way is to enroll in online courses on Udemy or Coursera.

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If you are not comfortable with these ways then purchase a book and start reading and practicing.

Types and Uses of Apps in Microsoft Office

There are 7 types of applications available in the Office suite and every application has a different role in a different field. Word, Excel and PowerPoint most commonly used applications in the market. I further explain the features and uses of apps below.


Microsoft Word is a word processing program, commonly used by people who are writing documents, letters, reports, or other documents. The program can also used to create presentations and PDF files. 

Microsoft word has many features that make it easy to use and understand. There are also many different templates that you can use to make your documents professional.


Microsoft Excel is a powerful tool that can used for create spreadsheets, lists and financial database. It’s incredibly useful for students to keep track of their grades, for businesses to manage their accounting, and for parents to monitor their children’s progress. Excel is a famous tool that allows you to create graphs, tables and more.

There are several types of alignments in Excel which is easy to use and can learned by anyone.


Microsoft PowerPoint is a powerful tool that can used for multiple purposes. It used to present your work to an audience, or even to make a video. PowerPoint also used for other purposes such as teaching, training, and presentations.


Microsoft OneNote is a free Microsoft application that used to create, organize, and share notes.

OneNote makes easy to collect and organize your notes in a digital notebook that can accessed from any computer or mobile device. It also has a built-in scanner which used to scan important documents, pictures, or notes. It also use to take notes in class, in meetings and during a presentation.


Microsoft Outlook is an email program that used by millions of people around the world. It is a very popular program because it is easy to use and it helps you to manage emails.

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It also has a wide variety of features, such as scheduling meetings, managing tasks, and sending an email.


Microsoft Access is a database management system, used for multiple purposes such as reporting, managing data, and data analysis. You can easily design and build databases, store your information and then share it with others.


Microsoft Publisher is a program that is used to create documents and presentations. It comes with a lot of features including drawing, importing images, and creating tables. It also allows you to export documents as PDFs.

If you are looking for a quick way to make a flyer or poster then Microsoft Publisher is a great option.